Picnic Shelter

Picnic Shelter Reservation Information

Use this application to request a reservation for the Town of Irmo Picnic Shelters located at Moore Park.

• Completeness: Incomplete applications may delay the processing of your request.
• Identification: A copy of the requester's driver's license is required for verification purposes.
• Status: This request is tentative until the entire reservation process is complete, which includes payment in full.
• Cancellation Policy: Rental fees are non-refundable. However, we will do our best to accommodate alternate dates booked within 90 days of a cancelled event.

Steps to Reserve

1. Check the Events Calendar for availability before submitting an application.  Items in green on the calendar are already reserved.
2. Complete and submit this online request form along with a copy of your driver's license.
3. Our team will review your request. During this time, we may call you if we have questions, or if your reservation requires additional documentation (such as a Special Events Permit).
4. Approval or Denial Email You will receive an email letting you know if your request is approved or denied. Note: The primary reason for denial is that the requested date or time is already booked.
5. If your request is approved, your email will contain a secure link to submit your payment.
6. Once your payment is received in full, you will receive a final confirmation email. Your reservation is not locked in or confirmed until payment is processed.

Rental Fees 

• Daily Rental Fee (first four hours): $85.00 
• Additional Hours: $25.00/hour

 Questions can be emailed to Prentiss Brewer.

Shelter 1: The Magnolia (near the grassy field)

Shelter 2: The Palmetto (near the children's garden)

Rental Agreement

By submitting this request, you agree to the following agreement between the Town of Irmo (hereinafter Town) and the below-noted Requestor's Name (hereinafter applicant), dated the day of submission.

WHEREFORE, in consideration of the mutual promises contained herein, the parties referenced above agree as follows:

• The Town agrees to permit the applicant usage of the Town Picnic Shelter for a private function to be held on the date described as Date of Function, between the hours listed.
• The applicant agrees to pay such fees and/or deposits as may be charged by the Town for such purposes generally at the time of this agreement. Further, the applicant agrees to abide by such rules, regulations, and guidelines as described below.
• The applicant agrees to indemnify and hold harmless the Town of Irmo from any claims, demands, suits, verdicts, judgments, actions, or causes of action of any kind whatsoever, in law or in equity, resulting from Applicant's use of the Picnic Shelter.

RENTAL POLICY

Payment is due when the application is submitted and accepted by the Town of Irmo. 

1. Official Town meetings and functions shall have priority over other requests.
2. The requestor shall be held solely responsible for the condition of the Town Picnic Shelter to include: damages to post, lights, fans, tables and grill.  Additionally, the requestor shall sign an agreement releasing the Town from all liability arising from the use of the Town Picnic Shelter.
   Any requestor violating these policies shall not be permitted use of the park in the future.
3. "As-Is" Condition: Shelters are in open public parks. The Town maintains them on a routine schedule, but on-site cleaning staff is not provided between rentals. The space may have natural elements (leaves/pollen) or have been used by public visitors right before your time. We recommend bringing tablecloths or wipes and trash bags.
4. Trash: Please bag and place all event trash inside the provided bins. If your party fills the cans to capacity, you must pack out your excess trash.
5. Any individual/group who will use amplifiers and/or electric instruments, etc. must receive prior approval from the Town Administrator. The operation or playing of any radio, television, “boom box”, musical instrument, or similar device which produces or reproduces sounds in a motor vehicle or public park in a manner as to be plainly audible at a distance greater than fifty (50) feet is prohibited.
6. Noise levels must be reduced by 9:00 PM.
7. Ticket sales are prohibited except by approval of the Town Administrator.
8. Alcohol is prohibited except by approval of the Town Administrator.
9. Leashed Pets Allowed.
10. No Littering. (Please Use Receptacles)
11. An Adult Must Accompany Children Under 12.
12. No Skateboards, Roller Blades, Scooters, or Bicycles.
13. No Smoking on Park Premises.
14. Bounce houses and inflatables are STRICTLY PROHIBITED in Moore Park without prior approval of the Town Administrator.
15. Parking areas are clearly marked at each shelter.
16. Tents must be secured using water barrels or an alternative non-penetrating weighting method rather than stakes. No tents larger than 10' x 10' are allowed without prior approval from Town Hall.
17. The Town of Irmo is not responsible for inclement weather and will not refund the user fee.
18. Vehicles are prohibited on the grass areas within the park.
    Any loading and offloading must be done in the parking areas, and items carried across the grass.
19. Rental of the Town of Irmo Picnic Shelters may also require the completion of a Special Events Permit ($25 additional fee).  This can be completed in person or online HERE.

If, in the event that the Town Administrator determines that a special events permit is required, staff will inform the applicant. This may delay the application.